Mail Archive

Email is a vital tool for business communication, and cybercriminals often exploit its vulnerabilities to launch attacks. Issues like spam, ransomware, and data breaches pose risks, impacting business reputation and potentially causing losses. For the convenience of users and to reduce maintenance costs, some enterprises move their email systems to the cloud. However, it may raise concerns about security, regulation compliance, and data protection.

ShareTech MA Series combines email security, auditing, archiving, big data analysis, and cloud backup. The security features include multilayered spam filtering, email firewall, and dual anti-virus engines (ClamAV and Kaspersky) to defend against the latest types of email attacks. Auditing and archiving allow customization based on enterprise policies, adjusting rules for inbound and outbound emails to meet regulations and retention needs. The innovative big data analysis provides Email Resume, Association Graph, Total Mailing, and Working Hour, enabling administrators to better understand each user’s usage. Most importantly, MA Series supports cloud platforms and storage services, offering a flexible hybrid cloud platform. It integrates with Gmail and Microsoft Office 365 cloud email services, allowing enterprises to continuously audit cloud emails and store emails in different locations, achieving risk diversification and offsite backup.

MA Series Features

  • Provide stable, secure, and unlimited storage.
  • Archive the entire enterprise's emails to one or more MySQL Server/MariaDB databases.
  • Users can delete email messages after archiving to free up storage space to maintain server performance.
  • Provide email data leakage prevention by filtering email content and attachments.
  • Back up all emails to prevent users from accidentally deleting any important email messages.
  • Archive emails from cloud-based Office365 and Gmail.
  • Compliant with ISO BS7799, ISO27001, and regulations related to email and personal data.
  • The web-based interface allows users to log in from around the world to search for archived emails.
  • PST files (Outlook) are susceptible to damage and loss in hardware failures. Utilize ShareTech MA to archive and back up all company emails.
  • Provide a single web interface for searching and retrieve past emails via My Mail personal inbox.
  • Free up storage space and take offsite backup at the same time.
  • Enhance Exchange performance.
  • Reduce IT costs and server load; simplify backup and restoration.
  • Provide fast full-text search for emails and all types of attachments.

Spam, Virus and Ransomware Prevention

ShareTech features the industry's most accurate and robust spam engine, coupled with content and attachment threat detection. With dual antivirus engines (ClamAV and Kaspersky), MA Series significantly enhances business security.

Email Compliance with Regulations

MA Series helps companies comply with email and personal data regulations such as ISO27001. It assists in retaining email records, providing digital evidence to reduce legal risks.

100% Complete Email Archiving

MA Series archives all inbound and outbound emails within the company.


Cloud Email Backup

For many businesses using external or cloud servers for email, effective email backup is crucial to avoid operational challenges due to data loss.

Email Loss Prevention

If sensitive data such as quotations, financial reports, and medical records get deleted maliciously, users can retrieve their archived emails via My Mail without consulting their administrators.

Continuous Operation

In case the server fails, users can still receive emails through My Mail via the web.

Role-Based Permissions

Level permissions can be assigned and altered to appropriate roles such as Admin, Inquirer, and User based on their responsibilities and qualifications.

Expandable Storage

MA Series supports MySQL and MariaDB, allowing data backup on external storage devices. Administrators can have unlimited storage space and search through archived emails on a single interface.

Fast Search Engine

MA Series has a powerful search engine that displays search results within seconds. Users can look up archives based on sender, recipient, subject, content, attachment, date, etc.

Email Resume

MA Series presents an email resume in a tree diagram with a timeline so that users can grasp the beginning and end of email threads. Supervisors can utilize the feature to assess employee performance.

Email Big Data Analysis (Optional)

MA Series can conduct behavior analysis, including Association Graph, Total Mailing, and Working Hour. Through data analysis, supervisors can gain deeper insights into the employees' email usage.