Overview
The fact that email has great importance in modern business communication is undeniable. ShareTech mail server preserves previous mail server features to install in minutes, virus-free and spam-free protection, multiple domains, mobile device synchronization, and complete mail backup to manage nuisance traffic and handle attacks hidden in bulk email.
In addition to complete mail security, ShareTech now also provides spam mail database sharing and ransomware defense. In order to keep up with the fast-growing diverse applications, the MS series has the most advanced cross-platform collaboration features to benefit both administrators and users. It is an all-in-one communication platform with comprehensive solutions. ShareTech manages to maintain four important themes (security, filtering, record & backup, and cloud) to offer clients more choices and optimize business productivity and efficiency.
Increased Effectiveness of Mail Security
Supports 64-bit OS 3.0, high-performance x86 server platform optimized email solutions
Uses the Clam AV anti-virus engine, Kaspersky module can be purchased for enhanced security
Distributes server environments to use a single domain
Flexible account authorization to transfer duties with ease
Supports IPv4/ v6 Dual Stack
Users can inspect an email header to see if it is the original message content from the original sender
General disclaimers and digital signatures can be stamped on outgoing emails by centrally managing users’ signatures
SPF, DKIM, and DMARC authentication protocols to enhance mail security
Mail Traffic Auditing and Monitoring
Content-level filtering to enforce corporate email policy to be in place for employees
Provides specific group policies for departments to use email more effectively
Provides multiple filtering mechanisms to protect sensitive personal information from leakage
Policy-based email auditing for inbound or outbound email
Record-Based Mail Backup and Restore
Records content of all emails and provides fast lookup
Automatic backup can be scheduled and performed
Disaster recovery provides complete data backup and restores capabilities
Protects business data with Offsite Backup
Supports High Availability (HA) to continue services in the event of system failure
Personal Webmail Use
Mailbox quota can reach 100G per user
A new user account can be enabled right after the administrator review
Mail APP syncs contacts and calendars with your smartphone
Users can easily access all Cloud HDD (shared folders)
Events can be scheduled in both personal and group calendars
Delayed email delivery to avoid accidentally sending embarrassing messages
Provides personalized signatures, automatic reply, automatic forward, POP3 Proxy, and customized email address policies
Two-step verification ensures the security of user accounts (LINE, Backup email, Google Authenticator)
Features
Mail Firewall
An inbuilt firewall manages and filters all inbound and outbound email traffic to protect organizations from email-based threats. Added detections such as anomaly flow, authentication failures, and sender confirmation deliver deeper levels of protection for defeating today's increasingly complex attacks.
Mail Gateway
When coupled with industry-leading real-time antivirus and spam scanning, ShareTech MS provides fast and accurate email security that does not affect end users or delay their communications. MS Servers can be deployed in the gateway mode to defend your mission-critical email systems.
Multi-Layered Spam Filtering
ShareTech MS employs multi-layered spam filtering, including keyword/hyperlink filtering, multi-RBL check, ST-IP network rating, greylisting, Bayesian filtering, fingerprinting, and spam characteristics to filter out unwanted bulk email messages before system overload. Personal Black/Whitelisting can be defined and enforced flexible policies for high-accuracy spam filtering. Moreover, the system provides link filtering with a database to avoid receiving emails with malicious links.
Spam Mail Auto-Learning System
Phishing techniques are more and more challenging to deal with nowadays. ShareTech developed a spam mail auto-learning system to analyze emails' details and find the possible danger. Through data sharing, the auto-learning system will handle all the complexity of spam mail issues and stop malicious attacks.
ShareTech Sandstorm-Malicious Programs Filtering System
ShareTech Sandstorm compares attachment files with the database, such as files in Word, Excel, PowerPoint, PDF, ZIP, or RAR format, detecting unknown threats. Suspicious emails will be quarantined and will not have the opportunity to affect the operation of the email system.
Protection Against Ransomware
Transport rules provide the ability to examine email subjects, attachments (zip/rar), and file extensions as a defense against ransomware attacks. A built-in URL database is also provided to block fast-spreading ransomware threats delivered through malicious attachments and URLs.
Antivirus
Clam AV is provided for virus scanning, detecting millions of viruses, worms, and Trojans. Once suspicious emails are detected, the administrator can delete or block them. Moreover, websites will be scanned once the antivirus function is enabled in policy. Customers may choose to purchase a Kaspersky module for their security needs.
SMTP TLS for Email Transmission
Whether users read email messages using SMTP, POP3, or IMAP, TLS can help to secure transmitted data using encryption. It also authenticates servers and clients to prove the identities of parties engaged in secure communication.
System Backup and Disaster Recovery
Users can restore the configuration files from a USB drive. When regular operations are interrupted, disaster recovery can be performed. If the mail server does not boot from the installed image, it can be booted using a USB drive. Moreover, when the mail server operates normally, the installed image can be upgraded by performing a USB boot operation.
Mail Record and Backup
Incoming and outgoing emails, including attachments, will be automatically and timely backed up to a local disk, the network neighborhoods, or a remote FTP server. Administrators can easily monitor email traffics by searching keywords and reasons behind blocking.
Mail Content Filtering
ShareTech mail server can filter out inappropriate content defined by your organization's acceptable use policy. Policies can be set up, specifying which mail to allow, block, quarantine, delete, block the sender's IP address, send notifications, or send carbon copies. Its inbound filtering engine is capable of detecting spam and malware by customizing signature keywords and specific domains before users get affected.
Role-Based Administration
In large organizations, administrator level access is likely granted to more than one person. Role-based system administration can assign administrators different levels of access to specified management functions, such as mail record, account management, system management, logging, auditing, statistics, POP3 proxy, etc.
Distributed Architecture
The architecture provides multi spots and the capacity to handle mass mail for enterprises, governments, or schools. Users from different departments can send/receive emails through the sub-server whose database, accounts, and mail records are in sync with the main server.
High Availability (HA)
ShareTech mail server offers an additional survivability-never-fail network. The slave server will take over the master server to ensure email service continuity once device failure occurs.
Cloud HDD (Shared Folders)
ShareTech mail server supports a web disk-like platform that allows users to store, synchronize, and share content on a relative core and assign access permission from any device. Users have a personal storage space to create folders, download/upload files, and categorize data into preferred management.
Anti-Virus
Clam AV is provided for virus scanning, detecting millions of viruses, worms, and Trojans. Once suspicious emails are detected, the administrator can delete or block them. Moreover, websites will be scanned once the antivirus function is enabled in policy. Customers may choose to purchase a Kaspersky module for their security needs.
SPF / DKIM / DMARC Authentication
Sender Policy Framework (SPF) defines a process to validate an email message sent from an authorized mail server to detect forgery and prevent spam. DomainKeys Identified Mail (DKIM) allows an organization to claim responsibility for a message in a way that the recipient can validate. Moreover, Domain-based Message Authentication, Reporting and Conformance (DMARC) is added to allow a sender's domain to indicate that their emails are authenticated by either SPF or DKIM and tell the receiving mail server what to do if neither of those authentication methods passes.
Hassle-Free Mail Migration
The replacement problem can be alleviated by supporting a phased migration while setting up a new server. Existing user accounts and emails can be imported within a few minutes without worries of message loss due to human errors or domain migration. Administrators can create user accounts automatically, manually, or integrate with AD servers.
Offsite Backup
Offsite backups can be managed by installing mail servers at headquarters and branch offices. The solution can prevent your email delivery from going down in the event of server failure. The backup server is designed to run the service continuously and capture real-time changes.
Certified Mail
Email authentication helps validate the identities of the Administrative Management Domain (ADMDs) which participated in transferring and possibly modifying a message. Users' emails can be digitally signed with an electronic stamp. The digital signature is published for anyone to read at any time. Should you need to prove at some later stage that you sent your email, the attached signatures provide admissible certifiable proof that your email was posted on the date and time specified.
Statistics Reports
A scheduled statistic report can include network traffics, POP3 traffic, personal information, mail distribution, quarantined messages, worst passwords ranking, sources of spam mail, etc. Administrators can modify reporting properties and customize the display of reports for your business requirements.
Webmail
ShareTech equips users with Outlook-like Webmail, a browser-based (as the default HTTP and HTTPS handler) multilingual IMAP client with an application-like user interface. Webmail has additional user-friendly features for managing your email, such as preview, login auth., drag-and-drop, mail content-type related, quick content lookup, personal rules, personal signature, multi-layer folders, shared folders, auto-reply/forward, and delayed delivery.
Calendar
Webmail calendar allows you to manage appointments via drag & drop and inline editing. It also supports calendar overlays to allow simultaneous viewing (side-by-side) of shared calendars. ShareTech provides APP to sync Webmail with mobile devices (e.g., iPhone, iPad, Android phone & tablet); your appointments are automatically synchronized wherever you are and always up to date.
Hard Disk Health Checker
Not all hard drive crashes are random. The solution proactively monitors several parameters on a hard drive and warns you when specific parameters are degrading or reaching their threshold. Users are given more time to store data safely and back up important files.
POP3 Proxy
POP supports simple download-and-delete requirements for access to remote mailboxes. Email clients are allowed to access the same message in different POP sessions. ShareTech mail server acts as a stand-alone messaging server with full SMTP email server functionality, including flexible support for secure POP3, IMAP, and Webmail access.
Personal Data Protection
ShareTech mail server protects personally identifiable information such as ID number, credit card number, phone number, mobile number, and date of birth. Whether it is employee or customer data, companies are obliged to protect the personal information stored on their network.
Webmail Two-Step Verification
People often use the same password on different websites. However, once users click a phishing URL or download a malicious file, their passwords can easily be snatched. ShareTech Webmail now equips with two-step verification. Users can set up LINE notifications or backup email addresses to secure their webmail. You can keep your account safe even if the password is exposed.
Signature Line (Email Disclaimer)
Automatically add company signature line and email disclaimer on outgoing email. Users can set up different content for different domains. Besides, administrators can also exclude the accounts and IPs from the group policy.
Integration with Outlook Contacts & Google Calendar
Use Outlook Connector to keep your Outlook contacts (including contact group) synchronized with ShareTech Webmail, delivering a better user experience. Besides, Webmail Calendar also combines with Google Calendar. Users can check personal and business schedules simultaneously and organize events on one single page easily.
