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  4. Hardware-Based Mail Server

Hardware-based Mail Server

Email is widely used as a form of business communication and is a highly effective communication tool overall. The advantages of email over traditional mail or telephone communications are cost reductions, lower overheads, and speed. However, spam has been a growing problem over the past few years. The volume of spam is estimated at 60% of all email traffic. At the very least, spam wastes network resources and is increasingly being used for phishing. Moreover, advanced persistent threat (APT), a combined sustained attack on organizations' networks, spreads its malware via email and raises serious security concerns.

Mail server products can be divided into hardware-based and software-only. Setting up a dedicated server allows organizations a customizable server environment that fits their needs. They can choose the platform (CPU, RAM, and disk space) they need or further implement the software within their virtual servers. However, there might be a compatibility concern over software and clients' hardware servers; also, for a company without a dedicated IT department, it will be a hassle to install and set up manually. Therefore, hardware-based mail servers have become the best choice for most SMBs. ShareTech hardware-based mail servers (MS) come with easier installation and lower maintenance, providing mail services for regular operation shortly after setting up IP addresses and importing email accounts/messages. ShareTech Mail Server is a unified communication platform providing comprehensive solutions: spam filtering, anti-virus, mail audit, mail record, Webmail, flow statistics, and free firmware upgrade.

ShareTech mail server consists of five primary software components:

Five features of ShareTech mail server:

Business-Friendly Email Management

  • Assigns administrators with different levels of access privilege to avoid data leakage
  • E-paper to maintain constant contact with customers and delivers solutions for interactivity, promotion, and marketing
  • The system automatically detects the upgrade and sees if it is the latest firmware version
  • Comprehensive mail security reports that administrators can customize the display to be either a pie chart or a bar graph

Email traffic auditing and monitoring

  • Content-level filtering to enforce corporate email policy to be in place for employees
  • Provides specific group policies for departments to use email more effectively
  • Provides multiple filtering mechanisms to protect sensitive personal information from leakage
  • Policy-based email auditing for inbound or outbound email

Record-based Email backup and restore

  • Records content of all emails and provides fast lookup
  • Automatic backup can be scheduled and performed
  • Disaster recovery provides complete data backup and restores capabilities
  • Protects business data with Offsite Backup
  • Supports High Availability (HA) to continue services in the event of system failure

Increased Effectiveness of Email Security

  • Supports 64-bit OS 3.0, high-performance x86 server platform optimized email solutions
  • Employs multi-layered spam filtering for email security
  • Uses the Clam AV anti-virus engine, Kaspersky module can be purchased for enhanced security
  • Flexible account authorization to transfer duties with ease
  • Supports IPv4/ v6 Dual Stack
  • Users to inspect an email header to see if it is the original message content from the original sender
  • General disclaimers and digital signatures can be stamped on outgoing emails by centrally managing users’ signatures

Personal Webmail Use

  • Mailbox quota can reach 10G/30G/100G per user
  • Two-factor authentication ensures the security of user accounts
  • A new user account can be enabled right after the administrator review
  • Mail APP syncs contacts and calendars with a smartphone
  • Users can easily access all Cloud HDD (shared folders)
  • Events can be scheduled in both personal and group calendars
  • Delayed email delivery to avoid accidentally sending embarrassing messages
  • Provides custom signature, auto-reply, auto-forward, POP3, and personal mail policies